we want to benefit from the over-night cognitive consolidation of information. therefore, our collaboration process needs to cater to the alternating phases of both asynchronous and synchronous individual work. asynchronous work is the time in which team members analyze information, consolidate contributions, fill identified white spaces through research. however, synchronous work is different. here, team members contribute information, develop creative ideas or amend and evaluate strategies or ideas. this is of course a lot easier if the agenda can be worked off step by step. for example, in manageable 2-hour sessions during which the team gets together and in-between phases for consolidation and research.
the abovementioned alternating mechanism is, of course, in most situations not feasible in physical format and requires remote teamwork. thus, to organize meaningful collaborative processes technology comes into play. while we are well equipped with tools for individual work phases, tools for synchronous work are a little scarcer. they need to replace what we have in the physical meeting:
- verbal and non-verbal communication (video conferencing),
- meta-plan walls or whiteboards,
- as well as tools and methods for divergent / creative phases (such as brainstorming, ideation, and many others),
- and convergent phases (quick voting, sophisticated evaluations).